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Backlot seeks an exceptionally-organized Executive Assistant for its Head of Sales & Operations.
The ideal candidate has 1-to-2 years of assistant experience at an agency or company in either the Real Estate and/or Entertainment industries and who seeks to pursue a career at the intersection of both.
The role is to provide general administrative support through managing the executive’s calendar, email, phones and assisting with fielding inquiries and handling a variety of client-oriented business.
The candidate will not be afraid of a heavy workload in a fast paced environment. Excellent benefits and opportunity to grow with the company comes with this position.
Backlot, a subsidiary of Atlantic Pictures, is a full service location management company and agency for the Film, TV, and media industries: www.wearebacklot.com
Responsibilities
- Field phone calls and emails
- Efficiently and accurate manage calendar and schedule meetings and tours
- Review, edit, and file relevant documentation
- Provide administrative support to ensure efficient operations
- Track current and future deals
- Support scouts and physical infrastructure of the company
- Assist with daily property needs (maintenance, repairs, tenant request)
Qualifications
- Passionate about NYC real estate and location filming
- Highly-organized and professional with phone and email correspondence
- Expert in Microsoft Suite, Google Suite, and Dropbox
- Must be detail oriented and able to handle complex instructions with care, follow-through, and follow up
- Ability to adapt to changes and work in a fast paced, demanding environment
- Dependable and proactive
- Knowledge of film and television production a plus
