Administrative Associate Full Time

Administrative Associate

development site advisors® is a growing commercial real estate brokerage and advisory firm, focusing solely on the development site sector. We are seeking a reliable, disciplined, and motivated self-starter interested in growing with us. Hard work and loyalty are prized at our firm.

Role: Full-time / In-office                               Office Location: Midtown Manhattan

The ideal candidate will utilize strong organizational and communication skills to support the firm’s day to day operations.  Since we are a growing firm, the candidate will be ready and willing to adapt to changing needs and get the job done well.

Responsibilities

• Manage incoming and outgoing calls as well as greet / announce visitors to relevant staff
• Maintain calendars, schedule meetings and set up conference calls
• Prepare marketing materials and reports, as well as ad hoc research assignments
• Serving as a liaison between the Principals and Internal teams to provide administrative support and tracking of projects timelines
• Responsible for coordinating weekly team meetings and related duties: agenda preparation, book conference rooms, distribute materials
• Assist with event planning, as needed
• Maintain accuracy of CRM database system for day-to-day correspondence and marketing campaigns and mailings
• Oversee the budget as well as invoice / expense reporting (accounts payable and receivables)
• Reporting office progress to principals and working with them to improve office operations and procedures

Qualifications

• Positive ‘Can-Do’ approach
• Superior Organizational skills
• Ability for thrive in a fast-paced environment
• Strong written and oral communications skills
• Detail-oriented
• Bachelor’s degree preferred
• 1 year of related administrative experience, ideal
• Familiarity with real estate, a plus

Tagged as: Brokerage Firm