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The Vice President/Senior Vice President Fund Financial Operations (FFO) is an integral member of the financial oversight, reporting, and investor servicing team. This position is primarily responsible for the following for a selection of our open-end, fund of funds and other perpetual vehicles: (i) quarterly financial results via oversight of the fund administrator and review of accounting results and all required reporting, (ii) quarterly investor report preparation and coordination in conjunction with Portfolio Management, and (iii) recurring and ad-hoc operational and financial performance requests from internal constituents, existing and prospective investors, and the supporting consulting community. Our fund of funds, open-ended, and perpetual vehicles serve a wide spectrum of investors, each with distinct and significant reporting requirements.
Why this role matters:
- Investor Trust: Deliver quarterly/annual reporting packages and ad-hoc investor/consultant requests with rigor and consistency.
- Control & Assurance: Own internal controls over financial reporting and key contributions to the SOC 1 environment.
- One Control Framework: Harmonize policies and processes across multiple fund administrators and geographies.
- Business Partnership: Translate financial results into clear implications for Portfolio Managers and senior leadership.
What we are looking for:
We are seeking a detail-oriented, and highly motivated finance professional with a proven track record in financial reporting, leading teams, organizational effectiveness, process improvement, financial and data quality reviews, and on-time, accurate and courteous delivery to clients. The ideal candidate will have a strong passion for accounting and/or financial reporting and a commitment to continuous development and growth in the finance field. They will demonstrate a high level of reliability, integrity, and a positive attitude, excelling both independently and as part of a team. With excellent interpersonal skills, the candidate will confidently engage with internal stakeholders and external partners in a polished and professional manner. Additionally, they will possess the adaptability to thrive in a dynamic, changing environment.
Key Responsibilities:
- Fund Administrator Oversight:
- Direct day-to-day performance; ensure accurate/timely NAVs, capital accounts, allocations; review/approve financials, calls/distributions, investor packages; enforce SLAs/KPIs.
- Review quarterly financial statements, management fee calculations, and other reporting provided by third-party fund administrators
- Investor & External Reporting:
- Oversee quarterly/annual investor letters and reports, including financial statements under GAAP; coordinate audits with auditors and fund administrators; ensure timely and accurate K-1s, capital statements, and supplemental reporting to investors and consultants.
- Own and execute the end-to-end investor reporting process, including quarterly reports, capital activity notices, and ad hoc requests.
- Produce quarterly investor reports in Workiva by collaborating with Portfolio Management, Accounting, and other teams to assemble and produce operational and financial data required.
- Manage the data flow and reporting framework to ensure timely, accurate, and relevant communications to investors.
- Maintain oversight of fund accounting activities performed by third-party administrators, ensuring alignment with US GAAP, investor expectations, and operational standards
- Governance & Controls:
- Maintain policies and ensure adherence with internal controls
- Partner with Legal/Compliance/Tax; identify and mitigate operational risk.
- Process & Data Oversight:
- Drive automation and workflow efficiency; improve data validation/lineage; evaluate tools (e.g., Yardi, Workiva, Juniper Square) to enhance accuracy and speed.
- Identify and implement process enhancements to improve reporting efficiency, scalability, and transparency.
- Coordinate and review capital call, distribution, and redemption communications with investors.
- Maintain accuracy of fund and investor data in the Juniper Square investor portal, ensuring ease of access and transparency.
- Liaise with other FFO team members to ensure consistency in processes and adoption of best practices across the firm.
- Stakeholder Engagement:
- Serve as the senior liaison to fund administrators, auditors, and key service providers; collaborate with Asset/Portfolio Management and Investor Relations; present updates to leadership.
- Respond to investor inquiries with professionalism and precision, delivering best-in-class service and insights.
- Review and respond to recurring and ad-hoc investor and consultant inquiries, surveys, and questionnaires related to operational and financial information with the aptitude to understand the request. Organize data collection across teams and ensure consistency with past reporting and appropriate disclosures.
- Provide timely data and insights to internal stakeholders, including Portfolio Management, Due Diligence, and Global Investor Group Capital Raisers, to support firm-wide initiatives.
- Team Leadership:
- Lead and mentor a high-performing team; foster accountability, set clear expectations, and promote cross-functional collaboration.
- Perform other essential duties as assigned.
Requirements
- Bachelor’s degree in Accounting, Finance, Economics, or a related field.
- Minimum of 7 years of relevant experience in investor reporting, fund accounting, or financial analysis within private equity, Fund of Funds, or asset management.
- Strong background in fund accounting and investor reporting, preferably within Fund of Funds or alternative investment structures.
- Real estate private equity experience strongly preferred.
- Demonstrated experience working with institutional investors and a clear understanding of their reporting expectations.
- Exceptionally strong analytical and communication skills (both verbal and written), with an investor-centric mindset.
- High attention to detail and commitment to the quality of deliverables.
- Proven ability to manage multiple priorities in a fast-paced environment.
- Strong leadership and project management capabilities, with a track record of effective cross-functional collaboration.
- Commitment to delivering exceptional service and insights to investors, with a flexible, adaptable, and positive approach.
- Familiarity with US and international real estate reporting standards (e.g., NCREIF, INREV) preferred.
- Advanced proficiency in Microsoft Excel and Word.
- Experience with Juniper Square, Workiva, and Yardi preferred.
- Willingness to work extended hours during peak reporting periods.
- On-site work required.
- Qualifications may warrant placement in a different job title.
Key Competencies:
- Intellectually curious, with a proactive mindset and a willingness to contribute ideas and challenge the status quo.
- Strategic thinker who can see the big picture while maintaining a strong focus on detail and execution.
- Demonstrates initiative and anticipates investor needs, delivering thoughtful and timely solutions.
- Exceptionally organized and meticulous, with a critical eye for detail and accuracy.
- Reliable and composed under pressure, with a high level of aptitude and professionalism.
- Self-motivated and able to work independently, while also thriving in collaborative team environments.
- Proven excellence in project management, with a consistent record of meeting deadlines and driving results.
- Exhibits a strong work ethic, integrity, and a positive attitude.
- Resourceful and solution-oriented, capable of taking ownership and driving assignments to completion.
- Strong interpersonal skills, with the ability to engage confidently and professionally across all levels of the organization and with external stakeholders.
Source: Affinius Capital’s Career Page
