, , , ,

Real Estate Development Tracker (Updated Feb 2024)

One of the many challenges of both analyzing real estate development deals and managing development projects is understanding and tracking the numerous differing but intertwining work streams. The more a development team takes the time to understand and map out the processes, the better chance there is of the project being successful.

It is with that in mind that I have created this real estate development tracker, or what I jokingly refer to as the poor man’s MS Project. This tracker is a simple, easy to use excel model that allows anyone to create a clear and streamlined visual graphic to help map out and evaluate the development process for a project. It is a great tool to use both internally and to present to potential investors.

You can download the model and follow along with the short video at the bottom of this post.

Real Estate Development Tracker Overview

This model is built to handle all the basic functionality you may need when trying to understand the path towards a successful development project. It gives you the ability to link tasks together; clearly identify independent tasks, dependent tasks, and milestones; insert or delete rows as needed; and evaluate a timeline of up to 60 months.

How To Use This Tracker

Start by simply entering the first task into cell C11 and follow the headers in row 8. Upon filling in the last input in cell H11 you will see the start and finish dates show up to the right and the corresponding cells turn color in the tracker field (columns O to BV). A more detailed explanation of how to use this tracker and interpret the tracker field is in the video. There are also a few fail safes built in to the model that are explained in the video as well. Please watch it to get a full understanding.

Also, you will find a second sheet entitled ‘Print’ that has been preformatted for the user to simply print the results so that the sheet is clean and legible for the end user. The only thing you may want to do is select pages to print in the print options if you are not using the entire tracker.

A Couple Notes on How This Was Built

This tracker functions with a combination of using variations of two formulas – If and Index/Match, conditional formatting, and macros. I would encourage you to open the hidden columns between columns H and N to see the formulas and then look at the conditional formatting of any cell in the tracker field for a better understanding. Everything is open in the model for you to analyze.

Hope you enjoy and find it useful!

Download the Real Estate Development Tracker Tool

To make the Real Estate Development Tracker tool accessible to everyone, it is offered on a “Pay What You’re Able” basis with no minimum (Pay $0 if you need) or maximum (your support helps keep the content coming – similar real estate tools sell for $25 – $100+ per license). Just enter a price together with an email address to send the download link to, and then click ‘Continue’. If you have any questions about our “Pay What You’re Able” program or why we offer our models on this basis, please reach out to either Mike or Spencer.

We regularly update this tool (see version notes). Paid contributors to the Real Estate Development Tracker receive a new download link via email each time the tool is updated.

Video Tutorial for the Development Project Tracker

Version Notes


  • Updates to placeholder values
  • Cleanup up VBA modules
    • Deleted blank ‘Module1’, ‘Module3’
    • Renamed ‘Module2’ to ‘Navigation’
    • Renamed ‘Module4’ to ‘Delete_Rows’
    • Renamed ‘Module5’ to ‘Insert_Rows’
  • Used the ‘A.CRE Code Helper for Financial Models’ custom GPT to optimize all macros and add code comments
  • Various updates to Versions tab
  • Misc. formatting updates


  • Initial launch

About the Author: Michael has spent a decade working in various capacities on more than $7 billion of real estate transactions spanning all asset classes and geographies throughout the USA. Most recently, Michael was a founding member and COO of Stablewood Properties, an institutionally backed real estate operator. Before Stablewood, Michael was at Hines in San Francisco where he primarily worked on 2 high-rise mixed-use development projects totaling 2 million square feet.  Michael has both an MBA and Master in Real Estate with a concentration in Real Estate Finance from Cornell University.